Reward and Benefits Manager

Reward and Benefits Manager key responsibilities:

Pay and Benefits

• Manage on the end-to-end payroll process, ensuring accurate, timely and compliant processing each month, liaising closely with colleagues in the People and Finance teams
• Responsible for monthly payroll checks and sign off to time critical deadlines
• Be first point of escalation for more complex payroll and reward related queries
• Work with the Senior People Operations Manager regarding annual pay date schedules and block out time critical dates in calendars
• Support internal or external audits, as and when they are required, following up on resulting actions
• Manage all employee benefits for the charity, including liaison with suppliers, negotiating favourable terms, and proposing updates and improvements to our offering
• Provide training to the wider People team, building their knowledge of all aspects of reward
• Lead on the development of policy in relation to pay and reward, including the existing Remuneration Policy
• Ensure the People Team Procedures Handbook are kept up to date with current reward practices

Pay Review and Salary Banding

• Planning of the annual pay review, undertaking market research, collating relevant data and recommending an organisational approach
• Manage the implementation of the pay review, recommending processes, drafting communications and guiding the wider People team as required
• Undertake reviews of the salary banding system, recommending updates to pay bands and implementing change

Pensions

• As subject matter expert for pensions, ensure compliance with relevant regulations across the Charity, Aviva (including auto-enrolment) and NHS pension schemes
• Act as a designated point of contact with our pension advisers, to ensure best practice, and to ensure pension paperwork and information remains current.
• Work with MHR Pensions Administration Service to ensure that NHS Pension year end data is reviewed and submitted to designated timelines
• Review monthly NHS pension newsletters and take timely action in respect of any changes advised, for example updates to contribution rates
• Respond to team and wider staff queries in relation to pensions, signposting other agencies as required
• Working with the wider People team, ensure effective training and communications are in place for staff in relation to pensions
• Act as the main point of contact between the charity and our pension and payroll providers, building strong, productive relationships

Job Evaluation

• As expert in our job evaluation process, you will undertake evaluations and provide advice on role design to ensure a consistent approach is taken
• Lead periodic reviews of the job evaluation framework and how it interacts with other key processes, for example promotions

Improvement and innovation

• Working with the wider People team and other stakeholders, take a proactive approach to developing the charity's strategy for reward and its place in the employee value proposition
• Collaborate with the wider People team to continually seek to develop and improve our reward processes
• Keep up to date with external trends and best practice, building your own network and looking for innovative practices that could benefit the charity
• When required, work on the management of projects related to reward process improvements
• Lead on policy changes as they relate to reward

Data Entry

• Ensure accurate data entry of electronic employee records
• Ensure data is processed, stored and cleansed securely in line with internally agreed procedures
• Maintaining accurate data records with awareness of Chartered Institute of Personnel & Development (CIPD) best practice guidance on data handling
• Liaison with key internal teams as required

Supplier Management

• Build effective working relationships with our suppliers, for example HRM system, pensions and reward suppliers
• Negotiate favourable supplier terms and conditions, ensuring best value for money and referring to the Senior People Operations Manager for advice and final approval when required
• Coordinate the registration of new suppliers and management of invoices

Reporting

• Dealing with cyclical and ad hoc data reporting and requests for information