Part-time Contracts Coordinator - 12 month maternity cover - JN-042025-6721280

Creation and sending out new and renewal contracts for gym maintenance, pool and spa maintenance and inductions

Ensuring contracts are sent in the required time period

Ensuring all contracts are renewed before expiry date

Making sure customer has provided PO and/or signing of contract so invoicing is possible

Invoicing out all contracts

Constantly reviewing the contracts process and offering better efficiency solutions to processes

Keeping all documents up to date and filed in correct folders

Collating information needed for financial forecasting for department

Liaising with maintenance co-ordinator manager to receive gym maintenance schedule

Booking gym maintenance visits in with sites that require.

Weekly update(Mondays - from week before) client portal folders with job sheets, test result (micro's) and contracts.

Update pool and spa order tracker when requested.

Invoice all completed job and chemicals.

PPM Schedule updated on master and client portal

Raise PO's and Invoices when required.

On boarding process organised for each new client and off boarding

Part-time Contracts Coordinator - 12 month maternity cover