Save Job Back to Search Job Description Summary Similar JobsAberdeenUrgentAbout Our ClientA leader in their fieldJob DescriptionCalendar Management: Manage and optimize the executive's calendar, scheduling meetings, appointments, and travel arrangements, while anticipating and addressing potential conflicts.Communication: Serve as a liaison between the executive and internal/external stakeholders. Screen calls, emails, and other communications, prioritizing and responding when appropriate.Travel Coordination: Plan and arrange detailed domestic and international travel itineraries, including flight bookings, hotel accommodations, transportation, and logistics.Meeting Preparation: Prepare meeting agendas, take minutes, and ensure follow-up on action items. Coordinate all logistics for internal and external meetings, including virtual conferences and in-person events.Document Management: Draft, proofread, and manage correspondence, reports, presentations, and other documents as requested. Maintain a well-organized filing system for easy access to important documents.Project Support: Assist with various special projects, helping to track progress, meet deadlines, and keep the executive informed of developments.Confidentiality: Handle sensitive and confidential information with discretion and professionalism at all times.Relationship Management: Build and maintain relationships with key stakeholders, both internal and external, on behalf of the executive.The Successful ApplicantProven experience as an Executive Assistant, Personal Assistant, or similar role in a fast-paced environment.Strong organizational and multitasking abilities with a keen attention to detail.Exceptional verbal and written communication skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and various office management software (e.g., Google Workspace, Slack).Ability to handle sensitive information with confidentiality and professionalism.Strong problem-solving and decision-making skills.Proactive and able to take initiative without constant supervision.Ability to work independently and as part of a team.Experience with project management tools is a plus.What's on OfferA competitive salaryContactVictoria NatilloQuote job refJN-042025-6726396Phone number+44 131 243 2919Job summaryJob functionBusiness SupportSubsectorExecutive AssistantSectorBusiness ServicesLocationAberdeenContract typeTemporaryConsultant nameVictoria NatilloConsultant phone+44 131 243 2919Job referenceJN-042025-6726396
