HR & TA Coordinator (Temp to Perm)

PRIMARY DUTIES & RESPONSIBILITIES:

• Serves as primary interview scheduling contact for international hiring; schedules interviews, reserves conference rooms, distributes candidate information to interview teams, and troubleshoots scheduling conflicts as they arise.
• Coordinates international candidate travel arrangements and assists with candidate expense reimbursement.
• Tracks and file candidate feedback forms and coordinates debrief meetings.
• Provides applicant tracking system support from posting positions to candidate workflow.
• Creates employment contracts, amendments and other documents with confidential information.
• Facilitate on-boarding and coordinate first day details for international hires.
• Coordinate activities associated with new hire benefits enrolment and employee lifecycle benefit changes.
• As needed, conducts new hire orientation to assist with new hire on-boarding.
• Provides general administrative support such as preparing forms and reports, arranging meetings.
• Provides support for timely and accurate data entry and maintenance of HRIS.
• Partners closely with Payroll to coordinate flow of updates and changes to meet payroll deadlines.
• Establish and maintain employee personnel files.
• Participates in Talent Acquisition and Human Resources projects by providing administrative support.
• May provide support around new hire & employee visa requests.
• Acts as initial point of contact for HR-related employee questions.
• As needed, assists with audits and personnel file record requests.
• Ensures work is performed in compliance with company policies including Privacy and other regulatory, legal, and safety requirements.

Performs other duties as assigned