Office Manager

* Reception and Access to the Building: Manage reception duties, including signing in guests, providing Health and Safety/evacuation briefings, and handling the receipt of mail and parcels.

* Office Supplies and Equipment: Order, distribute, and manage general office supplies and equipment, while leading the Clean Desk Policy and ensuring general tidiness.

* Meeting Room Management: Oversee the management of meeting rooms and provide support for external meetings.

* Health and Safety Duties: Maintain an emergency preparedness plan and evacuation procedures, conduct fire drills, and perform risk assessments as required.

* Regulatory Compliance: Ensure the building complies with all regulations and health and safety standards.

* Tenant Relations: Serve as the primary point of contact for tenants, addressing their concerns and ensuring their needs are met or issues are escalated in a timely manner.

* Preventative Maintenance: Develop and implement preventative maintenance schedules to avoid breakdowns and extend the life of the building and its internal fixtures and other items, including the management of the office snagging list.

Vendor Coordination: Coordinate with external vendors and contractors for services such as tradespeople

cleaning, maintenance, and repairs. This may include managing out of hours/weekend work from time to time and confirmation of services for the purpose of invoice payments.

* Energy Management: Monitor and optimize energy usage to reduce costs and improve sustainability.

* Building Technology Systems: Implement and manage building technology systems such as access control and ID pass management.

* Project Oversight: Oversee construction and/or renovation projects within the building, ensuring they are completed on time, within budget, and to a minimum quality standard.

* Events: working closely with the HR team, support event organisation to build a positive culture, including socials, new joiner welcomes and equipment/desk set up etc.