Office Manager

The key responsibilities of the Office Manager role include:

1. 
   
   Office Management:
   • Overseeing daily office operations to ensure a professional and efficient environment.
   • Managing and providing leadership to a small administrative support team.
   • Handling procurement and maintaining inventory of office supplies and equipment.
   • Serving as the primary point of contact for general office and facility-related inquiries.
   • Maintaining office conditions, coordinating repairs, and ensuring compliance with health and safety regulations.
   • Managing contracts and price negotiations with vendors, service providers, and lease agreements.
   • Overseeing the office budget and ensuring accurate and timely reporting.
   • Verifying and ensuring timely payment of invoices.
   • Liaising with facility management vendors (e.g., cleaning, catering, and security services).
   • Planning and organising in-house and off-site activities, including events, celebrations, and conferences.
   • Evaluating administrative functions and implementing process improvements.
   • Performing regular inventory checks and ordering office supplies as needed.
   • Reviewing and renewing leases and insurance contracts.
2. 
   
   Administrative Support:
   • Providing executive-level administrative support to Directors and senior management.
   • Preparing reports, presentations, and documentation as required.
   • Organising meetings, drafting agendas, recording minutes, and ensuring follow-up actions are tracked.
   • Coordinating company-wide initiatives such as staff well-being and health programs.
3. 
   
   Facility and IT Coordination:
   • Scheduling and overseeing facility maintenance and repairs with external vendors.
   • Acting as the liaison for IT escalations, working closely with the HQ IT team when required.
4. 
   
   Human Resources Support:
   • Assisting with recruitment, onboarding, and offboarding processes.
   • Supporting employee engagement initiatives and internal training programs.
5. 
   
   Health, Safety, and Security:
   • Ensuring compliance with health, safety, and welfare practices across the business.
   • Maintaining site security and ensuring adherence to company policies and legal standards.