Office Manager & Personal Assistant | Investment firm

Key Responsibilities:

Office Management:

• Oversee daily office operations to ensure a smooth operations
• Prepare and implement office policies and procedures, including health and safety regulations
• Work closely with service providers and vendors
• Liaise with building management for office facility and office maintenance issues
• Oversee office supplies and inventory management to ensure adequate stock levels and timely replenishment
• Welcome visitors, handle phone inquiries, sort mail, and manage courier services
• Provide support on staff on/off boarding, benefits administration tasks

Secretarial:

• Providing secretarial support to a senior executive including calendar management, meeting coordination, expenses management, travel & accommodation coordination

Accounts Management:

• Handle invoice payments
• Coordinate with accountant regarding financial issues

Compliance:

• Ensure the upkeep of compliance records