Office Coordinator

· Provide administrative support to the EA to the CEO and to cover absence and holidays

· Provide a PA service to Executive producers which may include travel arrangements, itineraries, and management of expenses if required.

· Undertake the travel arrangements for overseas travellers to the UK, which includes flights, airport pick-ups and hotel accommodation.

· Undertake administrative tasks required by the production team as required.

· Respond to calls and emails as the first point of contact and the first impression of the company

· Keep the office and common areas clean and tidy, ensuring sufficient food, drink stock and office stationery is available for the teams.

· Undertake the preparation of Board and other papers, presentations, packs and binding required for meetings

· Prepare for meetings, ensuring rooms are tidy, with water, glasses and crockery

· Welcome visitors, ensuring they have anything needed and are updated if meetings are running behind schedule

· Send and receive mail, parcels and other items as required

· Liaise with IT regarding starters and leavers and regularly update contact lists and other details

· Manage meeting room diaries and bookings

· Collate feedback regarding the office condition and report defects and repair requirements to Building Manager promptly

· Organise routine repairs and maintenance with regular suppliers