Save Job Back to Search Job Description Summary Similar JobsEdinburghOffice BasedAbout Our ClientA leader in their fieldJob DescriptionMaintain all aspects of facilities to ensure offices are fit for purposeFacilities contract management. Liaise with third parties to ensure all plant and equipment is serviced, maintained and functioningManagement of facilities M&E (mechanical and electrical), office infrastructure, amenities, etcPoint of contact for building in case of any issues and liaise with landlord for rent, parking, recycling etcLine management/delegation duty to Facilities Admin, as applicableInput into facilities budgetLead on upgrades and improvements to facilitiesManagement of facilities scheduleCommunication to site on facilitiesPoint of contact with comms, HR, etc. for site related mattersDelegated responsibility for site H&SCreate H&S procedures and documentationProvide H&S induction, training and advise on best practiceManagement of fire safety measuresLiaise with site facilities on H&S mattersPerform safety inspections, investigate breaches or accidentsManage cleaning servicesWhere applicable, liaise with landlord's facilities management team on maintenance of common services. point of contact for building related issues/emergenciesMaintain diary for licence renewal, compliance returns and act when appropriateMain reception for the Edinburgh site: Assist internal and external visitors (visitor passes, show them around site, local transport booking, refreshments), manage site calendar, organisation of security passes and induction materials for new staff, site tours, etc.Management of communal facilities, equipment, and stock: Ensure facilities/utilities are clean, tidy, regularly serviced and fit for purpose, track, and replenish office and kitchen supplies, etcAssist Comms/HR with local event: Maintain the central booking system records for meeting rooms and service meeting requirements for refreshments, catering, and clean upCoordination of facilities contractors: Booking scheduled and reactive works, raise purchase orders for renewal of service contracts and reactive works, point of contact to contract managers, service report admin, etcCoordination of operational needs of site teams with other functions to manage and optimise work environment, implementing improvements as requiredFinancial administration: Raising and receipting PO's via Coupa finance system, use of company credit card, order of services and supplies for all departments as requiredEffective and timely communication of site/operational updates and information to Edinburgh staffThe Successful ApplicantStrong administrative experienceExperience of working within a facilities management and reception/customer facing environmentExhibit good relationship building skills to achieve positive customer service outcomesExperience working in Life Science related workplace but not essentialExperience using a document management systemCompetent user of Microsoft Office suiteWhat's on OfferA competitive rate and great working environmentContactVictoria NatilloQuote job refJN-032025-6685065Phone number+44 131 243 2919Job summaryJob functionBusiness SupportSubsectorAdministratorSectorBusiness ServicesLocationEdinburghContract typeTemporaryConsultant nameVictoria NatilloConsultant phone+44 131 243 2919Job referenceJN-032025-6685065
