Administrative Receptionist

· To be the first point of contact for external visitors to the Company

· Announce the arrival of guests

· Manage the switchboard, redirecting internal and external phone calls

· Organise incoming and outgoing packages and post

· Ensure the reception areas are kept tidy

· Book meeting rooms

· Ensure meeting rooms are kept tidy and make any necessary arrangements for meetings (breakfast, lunch meetings…)

· Assist with the organisation of Company events

· Arrange cars and couriers

· Order stationery and office and kitchen supplies

· Book and arrange travel, transport and accommodation for the team's work trips

· General administrative duties including preparing internal notes/documents, filling and photocopying

· Take care of expenses of the team members

· Support office management tasks including dealing with different providers (e.g. mobile, utilities, security company)

· Assist the Head of Operations with other administrative duties