Accounts Assistant

Accounts Assistant - Woking

• Invoice Preparation & Issuance:
• Generate accurate and timely invoices and posting of shipments in Business central based on sales orders.
• Ensure all billing data is correct, including pricing, discounts, taxes, and payment terms.
• Address any discrepancies in billing or payment terms.
• Reconciliation:
• Reconcile invoices against sales orders, shipments and inbounds from our warehouse.
• Investigate discrepancies between billed amounts and payments, resolving issues promptly.
• Customer Communication:
• Serve as a point of contact for customers regarding billing inquiries, disputes, or payment issues.
• Resolve customer billing issues professionally and ensure clear communication regarding payment terms and invoice details.
• Follow up on overdue payments and assist with collections when necessary.
• Reporting & Documentation:
• Prepare detailed reports on invoicing.
• Provide recommendations to improve billing efficiency and reduce errors.
• Assist in monthly and year-end financial closing processes.
• Compliance and Policies:
• Adhere to company policies, accounting principles, and legal requirements related to billing and accounts receivable.
• Ensure timely and accurate reporting for financial audits.
• Collaboration:
• Work closely with the sales, customer fulfilment, and logistics teams to ensure smooth billing and collections processes.
• Billing Process Improvement:
• Continuously assess and improve billing systems and processes for efficiency and accuracy.
• Suggest and implement automation tools to enhance the billing process.