Save Job Back to Search Job Description Summary Similar JobsEdinburghHighly respected firmAbout Our ClientA successful investment firmJob DescriptionDevelop relationships with colleagues across all office locations, work closely with the regional Team Assistants to support and maintain team dynamics globally.* Book team travel and accommodation.* Ensure all administration, processing and checking of expenses is completed in a timely and accurate manner.* Prepare travel itineraries.* Coordinate administration and induction process for new joiners.* Carry out ad hoc administration, such as the planning and administration required for office visits, team offsite and activities to support team cohesion and culture.* Suggest and execute improvements in processes where necessary.* Pro-actively resolve administrative and system issues on behalf of the team.The Successful ApplicantDiary management for up to 7 members of the UK Investment Team, scheduling meetings, conference calls and video conference calls.* Welcoming visitors and senior leaders to the Edinburgh office.2Our commitment to Diversity, Equity & Inclusion (DE&I)* Provide support as required for Edinburgh based Investment Team Administrator.* Provide additional support to Central Management Team, Edinburgh Portfolio Implementation Team and Edinburgh Dealing:o Book travel and accommodationo Ad hoc additional support as requestedWhat's on OfferExperience of working within a professional environment and ideally across time zones.* Experience in travel planning and a good understanding of geography is essential.* Experience of working with key stakeholders internally and externally* Experience of working in a fast-paced environment and remaining calm.* Prioritisation skills developed through processing large volumes of information whilst ensuring the highest degree of accuracy and attention to detail.* Ability to prioritise, meet tight deadlines and produce detailed accurate work, often under pressure* Experience of interacting with people at different levels, both internally and externally.* Experience of prioritising, processing and multi-task large volumes of information.* Proficient in Microsoft Word, PowerPoint and Excel, and have experience with the use of Databases to co-ordinate and manage relationships and content.ContactVictoria NatilloQuote job refJN-102024-6572638Phone number+44 131 243 2919Job summaryJob functionInsuranceSubsectorAccountancy & FinanceSectorFinancial ServicesLocationEdinburghContract typePermanentConsultant nameVictoria NatilloConsultant phone+44 131 243 2919Job referenceJN-102024-6572638
