Finance Administrator (Gyle)

To lead on key financial processes-including payroll, sales ledger management and statutory reporting-while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks.
2. Key Duties & Responsibilities
2.1 Finance
1.
Sales Ledger Management * Raise and process sales invoices, including statutory levy income. * Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA). * Operate credit-control procedures, escalating overdue accounts and customer disputes.
2.
Payroll * Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions. * Maintain confidential payroll records and address staff pay queries promptly. * Ensure PAYE, National Insurance and pension deadlines are met.
3.
Financial Accounting & Compliance * Prepare and submit VAT returns. * Post journals for accruals, prepayments and corrections. * Perform monthly bank reconciliations and daily inter-account transfers. * Maintain the fixed-asset register. * Produce monthly and ad-hoc financial reports for senior management. * Support internal and external audit processes, providing schedules and evidence.
4.
Procurement & PO System Oversight * Monitor compliance with the procurement policy. * Oversee the Purchase Order processes on Business Central , train staff, and review expenditure reports.
2.2 Administration & Office Support
1.
Provide high-level administrative assistance-proof-reading, formatting documents, drafting surveys and reports.
2.
Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors.
3.
Support the Head of Corporate Services with project administration and data collation.
4.
Deliver reception and office cover when required, ensuring seamless front-of-house service.
5.
Drive continual improvement of office systems and processes.
3.