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Fleet Administrator

Windlesham Permanent £26,000 - £29,000 per year View Job Description
The Fleet Administrator will play a crucial role in managing vehicle records, ensuring compliance with legal and company standards, and supporting operational efficiency. This permanent position in Windlesham offers an excellent opportunity to work in a fast-paced industrial environment. You will work directly with the Fleet Manager to support with all Fleet management activities across Nurture Group.
  • Working for leading organisation in the UK
  • Working in a supportive and collaborative environment

About Our Client

The company is a well-established organisation within the industrial sector, known for its commitment to operational excellence and innovation. Operating as a medium-sized national business, it focuses on delivering reliable and efficient services to its clients.

Job Description

Roles & Responsibilities:

  • As a Fleet Administrator, you will provide consistent support to our internal and broader teams, nationwide.
  • Work in our Key 2 Fleet Management System, a dynamic system encompassing all Fleet related tasks
  • Lead effective communication with suppliers and third-party agents
  • Managing compliance data
  • Responsible ensuring the fleet data is accurate and updated regularly
  • Managing Tolls, CC, ULEZ Accounts for the Group
  • Update Key 2 Jaama with licence checks, parking charge notices, road fund licences and other relevant information.
  • Administration of forms and associated Fleet documents
  • Monitor the Group Incident Database and liaise with Insurers
  • Monitor and keep Telematics systems updated and produce utilisation reports monthly/ weekly
  • Support Fleet Manager with monthly reporting and other duties when required
  • Expediently updating and processing Fleet invoices for payment and challenging non-compliant invoices (overcharge, unauthorised) and liaise with suppliers as necessary
  • Oversee maintenance schedules, issue Purchase Orders
  • Ensure the fleet is kept complaint as possible with MOT's, Servicing, 8 weeks checks
  • Keep up to date with latest legislation
  • Assist with monthly reporting to the wider business
  • Managing the inbox

The Successful Applicant

Relevant Education, Training and Skills:

  • Good knowledge of Microsoft Office / M365.
  • Experience in Microsoft Excel Pivot Tables would be beneficial.
  • Fleet Management Experience would be beneficial.
  • The ability to research and collate information as required to perform role.
  • Meticulous attention to detail to ensure accurate work.
  • The demonstrable ability to establish and sustain good working relationships, and work individually and to remain calm and motivated under pressure
  • Effective oral and written communication skills.
  • Good organisational and time management skills.
  • Confidence in communicating via the phone



Key skills and attributes:

  • Outstanding written and spoken communication skills.
  • Proficient with Microsoft office 365 - Word, Excel, SharePoint, Teams etc
  • Excellent organisational & time management skills
  • Self-motivation, with the ability to confidently work and independently.

What's on Offer

What's on Offer:

  • Competitive salary range of £26,000 to £29000 per Annum
  • Permanent role offering long-term career stability in Windlesham.
  • Opportunity to work in the industrial sector with a respected organisation.
  • Supportive team environment that values efficiency and collaboration.
  • Potential for professional development and growth within the organisation.



If you are an organised and detail-oriented professional looking to excel as a Fleet Administrator, we encourage you to apply for this exciting opportunity in Windlesham.

Training

  • Attend Company / Site inductions.
  • Attend individual and team, monthly training.
  • Continuous personal development opportunities to be taken where possible.



Contact
Desky Ngathe
Quote job ref
JN-062025-6762719
Phone number
+44 118 933 7033

Job summary

Job function
Business Support
Subsector
Administrator
Sector
Industrial / Manufacturing
Location
Windlesham
Contract type
Permanent
Consultant name
Desky Ngathe
Consultant phone
+44 118 933 7033
Job reference
JN-062025-6762719