Accounts Payable Clerk

1. Processing Invoices and Payments

• Check and verify purchase invoices against purchase orders and delivery receipts.
• Input and code invoices into the accounting system accurately.
• Ensure invoices are paid on time and correctly, following company procedures.
• Prepare payment runs for approval and execute payments to suppliers.

2. Reconciling Supplier Statements

• Regularly reconcile supplier accounts with their statements to ensure that all transactions are accounted for.
• Resolve discrepancies by communicating with suppliers and internal teams.
• Follow up on any unpaid or overdue invoices.

3. Maintaining Purchase Ledger

• Update and maintain the purchase ledger system.
• Ensure the ledger is accurate and up to date with correct details (e.g., supplier names, invoice amounts).
• Post purchase transactions, ensuring they are correctly classified.

4. Dealing with Queries

• Handle supplier queries related to invoices, payments, and account balances.
• Investigate and resolve any discrepancies promptly.

5. Supporting Month-End Procedures

• Assist in the month-end closing process by ensuring all invoices and payments are accurately recorded.
• Prepare reports on outstanding payables and assist in preparing financial statements.
• Accrue any unpaid invoices or outstanding liabilities.

6. Managing Petty Cash

• Monitor and record petty cash transactions for small, everyday expenses.
• Reconcile petty cash balances periodically.

7. Maintaining Supplier Relationships

• Build and maintain good relationships with suppliers.
• Communicate any issues regarding payment delays, discrepancies, or changes to payment terms.