Accounts Payable Assistant

Process all purchase invoices within sufficient time to enable payment in line with agreed supplier payment terms

Resolve any price or quantity variances, missing goods receipts and any other exceptions arising on purchase order invoices

Perform monthly statement reconciliations for key suppliers, projects and ad-hoc tasks

Manage and prioritise a busy accounts payable mailbox which will include invoices and queries to resolve

Identify issues by liaising with key stakeholders, build relations and manage queries

Manage Direct Debit accounts closely and proactively chase invoices from suppliers to clear down debits within a month of DD being collected. Ensure VAT invoices for all payments made via direct debit are obtained and processed onto the ledger to allow payments to be cleared

Work with suppliers to manage payments in accordance with agreed payment terms

Work closely with the business to ensure purchase orders are closed once all goods and invoices have been received

Maintain historical records by attaching invoices and associated documentation in ERP

Other ad hoc duties as required