Accounts Assistant

The duties include:

Accounts Payable

• Set up new supplier accounts and verify bank details.
• Process and verify incoming supplier invoices.
• Match invoices with purchase orders and delivery notes.
• Prepare and execute payment runs (BACS & manual payments).
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate accounts payable records and filing systems, including commentary behind aged balances.

Expenses & Reimbursements

• Manage employee expense claims through the company's expense system.
• Review and process business and personal reimbursement claims.
• Ensure compliance with company expense policies and HMRC expense/tax rules where applicable.

Bank & Cash Management

• Perform monthly bank reconciliations across all company accounts.
• Monitor and record incoming and outgoing payments.
• Assist in cash flow reporting and short-term forecasting, including cash requirements.

Month-End & General Finance Support

• Assist with month-end processes, including balance sheet recs (AP, Bank, GRNI etc.)
• Support the finance team with internal/external audits and ad-hoc finance projects.
• Respond to supplier, customer, and internal finance queries professionally and promptly.
• Quarterly VAT returns.

Sales Ledger & Credit Control (potentially in the future):

• Set up new customer accounts and perform credit checks.
• Raise and issue sales invoices in a timely manner.
• Monitor customer accounts and follow up on outstanding debts.
• Liaise with clients to resolve billing queries and disputes.
• Support credit control efforts to reduce debtor days and improve cash collection.